Reserve a Room

Click Here to Reserve a Meeting Room

I. About Library Meeting Rooms
At the Cedar Rapids Public Library we believe that a vibrant community needs free public space for meetings, programs, training sessions, and events. We offer meeting rooms for our customers. Rooms can be booked easily online, or Library staff will be glad to help you on the phone or in person.

Meeting rooms are self-service. You may set up tables and chairs in whatever configuration you need.

II. What We Can Offer You

The Sendak Room
The Sendak Room is located inside the Cedar Rapids Public Library West. It can seat 48 people. The room is equipped with a sink, refrigerator and microwave. We'll have it set up for you with 26 chairs and two 6 foot tables. You'll find additional tables and chairs in the adjoining storage room.

A data projector and screen are available.

View Room Diagram

The Seuss Room
The Seuss Room is located in Westdale Mall near the Library, next to Bath and Body Works. It can seat up to 100 people. We'll have folding tables against the wall and chairs in chair carts in the back so you can set it up however you like.

A projection screen and data projector are available. If you are in need of more than 50 chairs, please make a special note of this in your reservation.

View Room Diagram

Technology Learning Center (TLC)
The Technology Learning Center is located in the Library Technology Center in the mall across from the Library. It can seat 12 people. The room is designed for computer classes or for projecting information on a screen. Twelve computer stations are available in this room for your use.

This is the only meeting room where food isn't allowed.

III. How to Reserve a Room
Meeting Rooms and the TLC are available all library open hours:

Monday - Friday 9:00 a. m. - 9:00 p. m.
Saturday 9:00 a. m. - 5:00 p. m.
Sunday 1:00 p. m. - 5:00 p. m.

1. Reservation sign up is available by clicking here. You will receive two emails after you request a room. The first email acknowledges that we received your request. The second email is the important one that tells you that your reservation is confirmed. You should hear back from us within three working days after you make your request.

2. You may reserve your room up to 3 months (current month plus two ) in advance.

IV. What We Need From You (The Fine Print):

Even though our meeting rooms are free, we need to ask you to do a few things to leave the room ready for the next user:

  • This is the big one: When you reserve a meeting room, you're telling us that you are an adult (18 or over) who is willing to take responsibility for the room and its equipment.
  • Please return the room to its original setup when you're done. Your room will have a chart on the wall that shows how to do this.
  • Be sure to reserve your room a little before and after your event. That gives you time to set up before and clean up after. We provide a vacuum cleaner and trash cans for you. The room may be booked for someone else immediately after you, so it should be clean and ready for them to use.
  • If you use a caterer, please arrange to have them remove all their items from the room right after your program ends.
  • Please cancel your reservation if you change your plans. This can be done online or by calling the Library. Maybe somebody else can use the room if you can't.
  • We don't have a liquor license, so we can't let you serve alcohol.
  • Room capacities are set by fire code, so be sure to book the right size room for the number of people you expect.
  • We normally don't book meeting rooms for parties, sales presentations, or for-profit activities. We're also pretty good at negotiating. If you want to use a meeting room for non-traditional purposes, call the Library at the number below. We can talk.
  • When you arrive at the Library, let the staff know so they can unlock the room for you. When you are done, let them know so they can lock it back up.
  • On rare occasions, we may need to shift which room you use in order to accommodate another group. If this happens, we'll call you to be sure the switch won't interfere with your program.
  • On even rarer occasions, we may need to cancel a confirmed reservation because the Library has a last-minute need for the room for Library business. We'll do everything possible to avoid this happening.

If you have more questions about booking a room or if you need help with your booking, call the Library at 398-5123 and we'll be glad to work with you.

Please read through our Meeting Room Policy Section IV. Facilities and Groundsif you have any additional questions.