The board of trustees encourages attendance at library-related meetings, conferences, workshops, and training sessions for both board and staff members and considers such travel a privilege. Attendance at library-related meetings, conferences, workshops, or training sessions at which the total expenses to attend are projected to cost in excess of $1,500 must receive prior approval from the board. The library director must give approval for staff members to attend all library-related meetings, conferences, workshops, and training sessions regardless of the cost involved.

The board or staff member will be reimbursed for the following expenses connected with attendance at meetings:

1. Transportation costs reimbursed at the maximum level allowed by state law. Where air travel is appropriate but where the individual chooses for personal reasons to travel by auto, reimbursement shall be the lesser of coach air fare or mileage reimbursement. Mileage reimbursement for travel by auto will be calculated from the Cedar Rapids Public Library to the destination and back.
2. Meal costs in an amount deemed acceptable according to city reimbursement policy.
3. Lodging costs at standard hotels/motels.

The standard expense report should be submitted within seven days of return and include applicable receipts for reimbursable items.

Specific training and travel time guidelines will be outlined in an administrative policy that is in accordance with the Fair Labor and Standards Act.

Adopted 09/24/87; revised 10/31/91, 01/06/00, 12/01/05